Find our Microsoft Certified Apps and Services on

Business Central for Procurement

Companies can automate their procurement process right from the start with Smart App Business Solutions’ Microsoft Dynamics 365 Business Central for procurement.

Why is Purchase or Procurement Planning Important?

Procure to Pay within Microsoft Dynamics 365 Business Central has several advantages for businesses

It's a comprehensive package

Business Central is a comprehensive ERP system that encompasses all aspects of the procure-to-pay process. MRP (material requirement planning) documents, buy credits, purchase orders, purchase receipts, purchase invoices, payment journals, etc. Which of these procedures are appropriate for your company’s model? Are they all in place? Is it possible for us to assist you with this?

Flexibility

You may choose whatever parts of the process you want to use and turn the functionality on and off. Your BC process can be customized to mirror real-world operations. For example, you can choose whether to start with a purchase order or capture an invoice. These types of end-to-end processes are often not possible with older accounting systems. The functionality of BC is always present in the system; all you must do now is start using it to reap the rewards.

Integration

BC is fully integrated, as we all know. You’re controlling inventory/stock, bank ledgers, and creditors ledgers while doing any purchasing. You can use Business Central’s built-in approval process and workflows to combine your procurement and payment process for better control. It’s crucial to consider how and where approvals should be applied while setting up your processes.

Error minimization

You may track a single document through the full process, effectively eliminating the need for manual matching. Every other user may easily track the same document as well. When an organization receives many invoices, manual errors are common. Using Continia’s document capture makes this even easier. Please inquire with us about it.

Enhances productivity

You may choose whatever parts of the process you want to use and turn the functionality on and off. Your BC process can be customized to mirror real-world operations. For example, you can choose whether to start with a purchase order or capture an invoice. These types of end-to-end processes are often not possible with older accounting systems. The functionality of BC is always present in the system; all you must do now is start using it to reap the rewards.

Procurement in Microsoft Dynamics 365 Business Central

You may build an overview of the company’s purchases and make daily buying procedures transparent and controllable with BC. You can also summarize your suppliers’ purchase history, outstanding orders, and trade data right away. The extensive data gives you a greater understanding of your company’s suppliers, allowing you to manage better and enhance your relationship with them. As a result of Business Central’s efficient purchase administration, you get precise data on all the company’s purchases and accounts payable and all necessary data relating to your suppliers, price lists, and catalogs of items.

Purchase Invoice

You may manage your inventory in Microsoft Dynamics 365 Business Central by using purchase receipts to keep inventory levels up dynamically. Business Central ensures efficient and effective inventory management, lowering inventory costs and improving service levels. Your profit margin and other financial statistics appear on your Business Central job center thanks to the company’s acquisition costs, produced from the accounting of purchase invoices that include stock values and service fees.

Please remember that you should not submit a purchase invoice until you have received the purchased goods and are aware of the total prices. If you go ahead and execute it anyhow, you risk having inaccurate inventory and earnings data.

Purchase requisitions

Purchase order are used when a company’s purchasing process requires that partial deliveries of an order quantity be tracked, such as when your orders are split because you requested more goods than your supplier has on hand. If your items are sold, you must utilize purchase orders by having them delivered straight from one of your suppliers to the buyer. In Business Central, a purchase order functions similarly to purchase invoices.

You can create purchase invoices in Business Central automatically by using the OCR (Optical Character Recognition) tool, which translates PDF invoices from your creditors into electronic documents, then converted into purchase invoices through a workflow. However, you must first register for the OCR service and then complete multiple installations before you can use this feature.

Correct or cancel unpaid invoices

Even if a purchase invoice has already been submitted, you can edit it in dynamics 365 business central. This tool is very beneficial if you make an error in typing and need to correct it or if you need to change a purchase early in the purchasing process.

If you have already paid for them, it is not possible to amend or cancel the products on the posted purchase invoice. To reverse the purchase, you must generate a buy credit note and, if desired, handle it through a purchase return order.

What can Smart App Business Solutions do for you?

Smart App Business Solutions is one of the Australia’s largest and most experienced Microsoft products providers like Dynamics NAV and Business Central . If you’d like to learn more about how to use dynamics 365 business central and its Procure to Pay process to improve your business effectiveness and how Smart App Business Central can help you, don’t hesitate to get in touch with us to set up your Business Central.